Board Meeting 4th Quarter 2017

Maui Sands’ Board of Directors Meeting set for 10/19/17 at 2 pm HST.

Owners will be able to participate in person & via conference call.

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Please familiarize yourself with your rights as a condo owner. Board transparency is crucial to provide the checks and balances needed for the financial health and stability of our association.

Condo owners in Hawaii have a legal right to participate in discussion and deliberation during Board Meetings according to Hawaii Condo Law 514b Section 514b-121 (d) and in Section 514b-125 (a). There is an exception where the board majority can vote to take away this right for special circumstances. Please note that the law gives owners the right to participate in discussion and deliberation and that the exception is to eliminate owner participation.

Hawaii Condo Law 514b page 53

[§514B-121] Association meetings. 

(d) All association meetings shall be conducted in accordance with the most recent edition of Robert’s Rules of Order Newly Revised. If so provided in the declaration or bylaws, meetings may be conducted by any means that allow participation by all unit owners in any deliberation or discussion.

[§514B-125] Board meetings.

(a) All meetings of the board, other than executive sessions, shall be open to all members of the association, and association members who are not on the board may participate in any deliberation or discussion, other than executive sessions, unless a majority of a quorum of the board votes otherwise.

(b) The board, with the approval of a majority of a quorum of its members, may adjourn a meeting and reconvene in executive session to discuss and vote upon matters:

(1) Concerning personnel;

(2) Concerning litigation in which the association is or may become involved;

(3) Necessary to protect the attorney-client privilege of the association; or

(4) Necessary to protect the interests of the association while negotiating contracts, leases, and other commercial transactions. The general nature of any business to be considered in executive session shall first be announced in open session.

(c) All board meetings shall be conducted in accordance with the most recent edition of Robert’s Rules of Order Newly Revised. Unless otherwise provided in the declaration or bylaws, a board may permit any meeting to be conducted by any means of communication through which all directors participating may simultaneously hear each other during the meeting. A director participating in a meeting by this means is deemed to be present in person at the meeting. If permitted by the board, any unit owner may participate in a meeting conducted by a means of communication through which all participants may simultaneously hear each other during the meeting, provided that the board may require that the unit owner pay for the costs associated with the participation.

(d) The board shall meet at least once a year. Notice of all board meetings shall be posted by the managing agent, resident manager, or a member of the board, in prominent locations within the project seventy-two hours prior to the meeting or simultaneously with notice to the board.

(e) A director shall not vote by proxy at board meetings.

(f) A director shall not vote at any board meeting on any issue in which the director has a conflict of interest. A director who has a conflict of interest on any issue before the board shall disclose the nature of the conflict of interest prior to a vote on that issue at the board meeting, and the minutes of the meeting shall record the fact that a disclosure was made. “Conflict of interest”, as used in this subsection, means an issue in which a director has a direct personal or pecuniary interest not common to other members of the association.